What is Board Resolution?
A board resolution records a decision taken by the board of directors of a company. It is passed either at a board meeting or by circulation, entered in the minutes and usually shared with outsiders as a certified true copy signed by a director or the company secretary. Banks, government departments and counterparties rely on it as evidence that the company has authorised a particular step.
LLPs and partnership firms do not have a board, but they use similar documents, such as a resolution of the designated partners or a letter signed by all partners, to show authority.
Why it matters for exporters
Banks commonly ask for a board resolution when a company opens a current account, adds or removes authorised signatories, opens an EEFC account or authorises staff to deal with export documents. If your finance manager will prepare and sign EDFs and related letters, a resolution naming them and describing what they may sign helps the bank accept those documents without delay.
Draft it with specific wording. A resolution that authorises someone "to sign and submit Export Declaration Forms, realisation declarations and related correspondence with the bank" is clearer than a vague one about "banking matters". Each bank has its own format preferences and publishes its own policy for accepting EDFs, so ask your branch whether it has a template.
Example
Helix Robotics Pvt Ltd is opening an EEFC account and wants its finance manager, Sameer Joshi, to handle export paperwork. At its board meeting on 5 October 2026, the board resolves to open the account and authorises Sameer to sign EDFs, FIRC requests and the ₹10 lakh realisation declarations. A director certifies a true copy, and Helix sends it to the bank along with an EEFC account request letter.
Common confusion
A board resolution is not the same as the company's articles or a power of attorney, though all three deal with authority. For a ready format, see the board resolution for bank account template, and the authorised signatory entry.