Quarterly ₹10 Lakh Realisation Declarations: A Calendar Approach

For export invoices up to ₹10 lakh, your bank may close the EDPMS entry on your declaration that the money has been realised, and that declaration can be given periodically, for example once a quarter, covering many invoices at once. A quarterly rhythm (declare in the first fortnight after each quarter ends, covering every small invoice fully realised during that quarter) turns a potentially endless stream of FIRA matching into four short tasks a year. It sits alongside your monthly EDF, not inside it.

Key takeaways

• The ₹10 lakh declaration (Regulation 4(2)) is separate from the EDF. The EDF declares exports; the declaration confirms small invoices have been paid.
• Quarterly is a convenient rhythm, but no fixed quarterly date appears in the rule. Agree the frequency and format with your AD bank.
• Declare invoices that were fully realised in the period, with invoice number, date, amount and realisation details.
• Invoices above ₹10 lakh still need the invoice, payment evidence and matching instructions.
• A running register makes each quarterly declaration a copy-and-paste job.

Why a calendar beats ad-hoc declarations

Without a plan, small invoices pile up as open EDPMS entries. Months later someone notices a list of forty open items, half of them paid long ago, and spends a week reconstructing FIRAs. A quarterly habit prevents that, and it lines up neatly with how most finance teams already close their books.

It also makes the 9-month realisation window easier to manage. Each quarter, the declaration exercise forces you to look at what is still unpaid, while there is time to chase or seek an extension.

A 2026-27 declaration calendar

Invoices raised before 1 October 2026 are widely reported to be outside the new EDF rules, so the first quarter that matters for most exporters is October to December 2026.

The "suggested window" is a practical choice, not a regulatory deadline. If your bank prefers monthly declarations, or a specific date, follow its policy. Banks publish their own processes, and the format they accept can differ.

What a quarterly declaration should contain

Use a format your bank accepts. Our realisation declaration tool produces a clean version you can adapt. Typically:

• Exporter name, address, IEC (if any) and AD code.
• The period covered.
• A table of invoices, each up to ₹10 lakh: invoice number, date, recipient, currency, invoice amount, amount realised, date of realisation, and the EDF month in which the invoice was declared.
• A statement that the full export value of each listed invoice has been realised.
• Date, place, name and signature of an authorised signatory.

Keep FIRAs or bank advices for every listed invoice on file, even though you are not attaching them. The declaration rests on that evidence.

A register that writes the declaration for you

Track every export invoice in one sheet from the day it is raised. Add a column for the declaration it ends up in.

At quarter-end, filter the sheet for "≤ ₹10 lakh = Yes" and "Realised on" within the quarter. That filtered list is your declaration table.

Worked example: Wildmint Studios' first quarter

Wildmint Studios Pvt Ltd, a Bengaluru design firm, raised 23 export invoices between October and December 2026. Twenty were under ₹10 lakh; three were larger.

By 31 December:

• 16 small invoices were fully paid. They go on the Q3 declaration, filed with the bank on 8 January 2027.
• 4 small invoices were still unpaid. They roll forward and will appear in whichever quarter's declaration covers their payment date.
• The 3 large invoices were handled individually: invoice, FIRA and matching instructions sent to the bank as each was paid.

Wildmint's finance lead also uses the quarterly review to check the age of the four unpaid invoices. The oldest is from early October, so it has until early July 2027 under the 9-month rule. No extension needed yet, but a reminder to the client goes out the same day.

Edge cases to agree with your bank

A few situations are not settled by the basic rule, so ask your bank how it wants them handled:

• Foreign-currency invoices near ₹10 lakh. The limit is ₹10 lakh or its foreign-currency equivalent. Agree which conversion basis the bank uses, so an invoice of USD 11,900 is treated consistently.
• Part payments. If a small invoice is only partly realised, ask whether to wait until it is fully paid before declaring it.
• Short payments due to bank charges. Note the shortfall in the declaration and keep the FIRA showing it.
• Credit notes. Show the reduced amount and reference the credit note.

This is general information, not legal or tax advice.

How it fits with everything else

The monthly EDF declares each month's exports, due within 30 days from the end of the month. The quarterly declaration confirms which small invoices have been paid. Large invoices are matched individually. And the eBRC, where relevant, follows once realisation is matched in EDPMS and DGFT systems. Our article on the ₹10 lakh declaration explains the rule itself, and the EDF due dates table holds the monthly side of the calendar.

Frequently asked questions

How often should I give the ₹10 lakh realisation declaration?

The rule allows it to be given periodically, for example quarterly. There is no fixed quarterly date in the rule, so agree a frequency with your AD bank. Quarterly suits most service exporters because it matches the accounting calendar.

Is the realisation declaration part of the EDF?

No. It is a separate document. The EDF declares the exports of a month; the realisation declaration confirms that invoices up to ₹10 lakh have been paid, so the bank can close their EDPMS entries.

Which invoices go on a quarterly declaration?

Invoices of up to ₹10 lakh (or the foreign-currency equivalent) that were fully realised during the period. Unpaid invoices roll into a later declaration. Larger invoices need payment evidence and matching instructions instead.

Do I attach FIRAs to the realisation declaration?

The point of the declaration is that the bank can close entries on your declaration alone. Keep FIRAs or bank advices on file for every listed invoice in case the bank or an auditor asks for them.

When should I file my first quarterly declaration under the 2026 rules?

For most exporters, the first quarter is October to December 2026, since invoices before 1 October 2026 are widely reported to be outside the new rules. Filing in early January 2027 is a sensible plan; confirm with your bank.

Bottom line

Four declarations a year can close dozens of small EDPMS entries without a FIRA chase. Keep a register, filter it each quarter, and file in the first fortnight. Build each declaration with the free realisation declaration tool.