A BRC request letter asks your AD bank to process the realisation of specific export invoices so that a Bank Realisation Certificate, today usually the electronic eBRC, can be generated. The letter works best when it is precise: quote the invoice numbers, EDF month, remittance dates and amounts, and your IEC, so the bank can find and match each payment without a back-and-forth.
Key takeaways
- An eBRC is generated after your realisation is matched in EDPMS and DGFT systems. If matching has not happened, the eBRC will not appear.
- Write a request when payments have arrived but the eBRC is missing, or when you need a certificate for a specific purpose such as a refund claim or benefit application.
- Include invoice numbers, EDF month, remittance details, amounts and your IEC. Vague letters get vague answers.
- Use your letterhead, have an authorised signatory sign, and keep a dated copy.
- Follow up in writing if nothing changes; the trail itself is useful.
BRC and eBRC in plain terms
A Bank Realisation Certificate confirms that the export proceeds for an invoice have been received. Historically banks issued it on paper. Now the electronic version, the eBRC, is generated once your realisation is matched in EDPMS and DGFT systems, which is why it is closely tied to your IEC.
You may need it to claim export benefits, to support a GST refund claim when your CA asks for realisation evidence, or simply to show that a receivable is closed. Our explainer on eBRCs for service exporters goes into the flow.
When to write the letter
| Situation | Write a request? | What to emphasise |
|---|---|---|
| Payment received weeks ago, eBRC not visible | Yes | Invoice and remittance details; ask for matching |
| Payment received, but invoice is not yet on an EDF | File the EDF first | The bank cannot match an invoice it has no record of |
| Several invoices paid by one transfer | Yes | List each invoice and the share of the transfer it covers |
| Payment received short (charges or discount) | Yes | Explain the difference and attach evidence |
| You need a physical BRC or signed certificate for a specific authority | Yes | State the purpose and the format required |
| Invoice of ₹10 lakh or less covered by your declaration | Usually included in the declaration | Ask the bank how it processes those for eBRC |
What the letter should contain
| Field | Example |
|---|---|
| Your legal name, address, IEC, GSTIN | Larkspur Media Pvt Ltd, Noida; IEC; GSTIN |
| Account number and branch | Current account no. ending 4471, Sector 18 branch |
| EDF month and acknowledgement | November 2026 EDF, acknowledgement reference |
| Invoice number, date, amount, currency | LM/26/118, 14 Nov 2026, USD 15,600 |
| Remittance date, amount, remitter | 6 Jan 2027, USD 15,580, Ashford Learning Inc. |
| FIRA/advice reference | As shown on bank advice |
| Explanation of differences | USD 20 intermediary charge |
| Request | Match realisation in EDPMS and process eBRC |
| Signature | Authorised signatory, name and designation |
Sample letter
You can copy and adapt this format, or generate it in seconds with our free eBRC request letter tool.
[On company letterhead]
Date: 20 January 2027
To The Branch Manager [Bank name], [Branch name and address]
Subject: Request for matching of export realisation and issue of eBRC – Current Account No. [XXXXXXXX4471]
Dear Sir/Madam,
We, Larkspur Media Pvt Ltd (IEC: [IEC], GSTIN: [GSTIN]), hold the above current account with your branch and submit our monthly Export Declaration Forms for services to you.
We have received the following export proceeds against invoices declared in our EDF for November 2026 (acknowledgement ref. [ref]):
- Invoice LM/26/118 dated 14 November 2026 for USD 15,600, from Ashford Learning Inc., USA. Remittance received on 6 January 2027 for USD 15,580. The difference of USD 20 represents intermediary bank charges, as shown on your advice.
- Invoice LM/26/124 dated 27 November 2026 for USD 8,200, from Ashford Learning Inc., USA. Remittance received on 12 January 2027 for USD 8,200.
We request you to match these realisations against the corresponding EDPMS entries and process the eBRCs. Copies of the invoices and bank advices are enclosed.
Kindly let us know if any further document is required.
Yours faithfully, For Larkspur Media Pvt Ltd
[Signature] [Name], Director
Enclosures: Copies of invoices LM/26/118 and LM/26/124; bank advices dated 6 and 12 January 2027
Getting the presentation right
Banks act on letters faster when they look official and are signed by someone on their mandate. A few points:
- Letterhead. Use your registered name, address, CIN or LLPIN where applicable, and contact details. If you do not have a letterhead template, our free letterhead tool makes one.
- Signatory. The signature should match your bank's authorised signatory records.
- One letter, many invoices. Group invoices from the same EDF month in one letter rather than sending ten letters.
- Channel. Send it the way your bank accepts trade correspondence: branch, email to your RM, or an online service request. Banks publish their own processes, so ask if unsure.
Following up
If the eBRC does not appear after a reasonable time, check three things before escalating:
- Was the invoice actually on an EDF that the bank recorded? No EDPMS entry, no match.
- Does the remitter name on the advice match the client on your invoice? A third-party payer can confuse matching.
- Did you give matching instructions for a lump-sum payment covering several invoices?
Then send a short follow-up quoting your earlier letter's date. Keep both. Our full set of bank letter formats has a related template for most follow-ups. This is general information, not legal or tax advice.
Frequently asked questions
What is the difference between BRC and eBRC?
A BRC is a bank's certificate that export proceeds have been realised. The eBRC is the electronic version, generated once the realisation is matched in EDPMS and DGFT systems. Most exporters now deal with eBRCs rather than paper certificates.
Can I ask for an eBRC before I file the EDF?
The bank needs a record of the invoice to match the payment against, and that record comes from your EDF being entered into EDPMS. File the EDF first, then request matching once payment has arrived.
What should I write in a BRC request letter?
Your legal name, IEC, GSTIN and account number, the EDF month, each invoice's number, date and amount, the remittance date, amount and remitter, any explanation of differences, and a clear request to match the realisation and process the eBRC. Sign it as an authorised signatory.
Do I need an eBRC for invoices under ₹10 lakh?
For invoices up to ₹10 lakh, the bank may close EDPMS entries on your realisation declaration. Ask your bank how it processes eBRCs for invoices closed this way if you need the certificate for benefits or refunds.
Who signs the BRC request letter?
An authorised signatory whose signature is on the bank's records, such as a director, partner or proprietor. Print their name and designation below the signature.
Bottom line
A good eBRC request letter is specific, signed and grouped by EDF month. Fill in your details in our free eBRC request letter tool, print it on letterhead, and keep the dated copy with your EDF records.
This guide is general information for Indian businesses, not legal or tax advice. Rules and bank processes change — confirm specifics with your AD bank or chartered accountant.